REQUEST FOR CURRICULUM VITAE’S FOR INDIVIDUAL CONSULTANTS (IC)
COUNTRY/ GRANTEE: Concern Worldwide in Zambia
NAME OF PROJECT: Zambia Female Youths Livelihood and Nutrition Enhancement Project
Position: Procurement Officer based in Lusaka with some travel to Western Province, Zambia.
Loan No. / Credit No. /TF No. / Grant No. TF081487
Request for CVs: IC/30/07/003
Concern is implementing the Zambia Female Youths Livelihood and Nutrition Enhancement Project (FYNEP) in collaboration with the World Bank with funding from the Japanese Social Development Fund. The Project Development Objective (PDO) is to improve access to livelihood opportunities and nutrition among selected female youths in targeted project areas. The project has 4 main components; a life skills curriculum to increase control and knowledge around life choices and nutrition, a livelihoods component focussed on agricultural livelihoods related to improved nutrition, a health component to directly support pre-conception nutrition and nutrition outreach. The project is implemented in close coordination with government at the Provincial and District level and through a National level Steering Committee chaired by the Ministry of Community Development Mother Child Health (MCDMCH). This project will benefit an estimated 24,600 persons in Limulunga and Kaoma Districts, through different project activities and started on the 1st July 2015 with a three-year duration.
Concern Worldwide Zambia now invites eligible Individual Consultants to submit their Curriculum Vitae (CVs) for the position of Procurement Officer. The main objective of this consultancy is to provide procurement support to ensure that all project inputs and suppliers are procured on a timely basis in line with the proposal, implementation guide, work-plan, grant agreement and budget, and in accordance with Concern Worldwide and World Bank procedures and regulation.
Key Responsibilities
- Maintain coordination of and be responsible for following up with management in the achievement of all project related procurement targets.
Essential Duties and Responsibilities
Procurement Process Management
- Render support on project start-up procurement issues as necessary
- Help prepare procurement packages as appropriate
- Review technical specifications, refine Terms of Reference (TOR) and prepare Request for Proposals (RFP) and bidding documents for the project using standard World Bank guideline
- Review and evaluate procurement proposals and documents received and assist all Units in the process of engaging consultants and bidders
- Prepare, review and clear TOR’s bidding documents for all procurement activities required under the project
- Follow up with concerned Concern Worldwide staff and the World Bank to have RFP’s and bidding documents approved and issued on a timely manner according to the approved procurement plan
- Manage the advertising process involved in procurement, procurement correspondence, bid receipt and bid opening in strict accordance with the agreed procurement procedures
- Manage the project procurement filing system in a systematic manner
- Participate in contract negotiations
- Prepare and execute purchase orders and requisitions
- Prepare physical progress and procurement reports quarterly for the World Bank
2. Vendor Management
- Maintain list of vendors supplying various items
- Develop and execute measurement tools to accurately gauge vendor’s performance (quality, delivery times etc) and communicate results internally and externally as necessary
- Check invoices to ensure correct price, follow through to ensure that materials orders have been received, examine the condition of materials received and approve invoices for payment
- Maintain procurement records such as items or services purchased costs, delivery, product quality or performance and inventories, compiling data on these for internal monthly reports.
3. Procurement Reporting
- Prepare and review evaluation reports to submit through the Director-Systems for onward submission to the World Bank for approval
- Follow up with Concern Worldwide staff and the World Bank to have the evaluation reports approved in a timely manner
- Monitor and report the procurement implementation status and progress to Concern Worldwide and World Bank as required
- Follow up with Concern Worldwide staff and the World Bank to obtain approval of the procurement plan/documents in a timely manner
4. Location of assignment
Lusaka, with some travel to Kaoma and Mongu
5. Expected out puts/deliverables/tasks
- Project procurement completed and goods and services in place/implemented
- Vendor database established
- Procurement documentation complete and filed
- Monthly and quarterly reporting.
- Essential relations with vendors, internal Concern Staff and World Bank procurement unit
6. Required qualifications and experience
- Bachelor’s Degree in Finance, Business Administration and/or an advanced diploma in Purchasing and Supplies (Professional Stage) of Chartered Institute of Purchasing and Supplies or its equivalent.
- Current Membership of CIPS is Mandatory.
- Served for a minimum period of 5 years in procurement and supplies management in a recognized institution
- Proven knowledge and understanding of project planning, implementation and good analytical capabilities
- Knowledge of World Bank procurement procedures an advantage
- Well developed IT skills with proficiency in MS Office programs
- Demonstrated ability to work as part of a team
- Demonstrated high ethical standards and high level of integrity and confidentiality
7. Lines of Communication
The Consultant will report to the Director Systems and will work closely with Administrative Assistants, Office Managers, and District Programme Coordinators for effective project implementation.
Timeframe
The consultancy is with immediate start and will run for a maximum of 8 months depending on level of procurement required for the project and skill of the consultant.
Application
Applicants (either Individual Consultants or interested Individual Consultants who may be working for a Consultants Firm) should submit their CVs complete with copies of academic qualifications to the address below on or before 14th August 2015. Submission may be in hard or electronic copies. Submission of original copies and scrutiny of the same including verification from the issuing institutions will be a condition of engagement of the successful applicant.
Concern Worldwide will only respond to candidates who are determined to have the above qualifications and only those who will be short-listed and invited for interviews.
Concern Worldwide Zambia
Attn: Dorah Chisambi – Director Systems
5466, Libala Road, Kalundu, P.O Box 36700, Lusaka, Zambia
E-mail: hr.zambia@concern.net
Zenebe.mekonnen@concern.net
