INFORMATION TECHNOLOGY MANAGER , NICO Insurance Zambia Limited

NICO Insurance Zambia Limited, seeks to develop long term relationship with both the clients and insurance intermediaries by providing them with security and peace of mind Since its inception in 1997. NICO Insurance Zambia Limited has continued to meet the personal and business Insurance needs of clients by providing superior and personalized service. The Company has accomplished this by recognizing that clients are the most important ingredient in the company’s success and hence customizes all its products to meet the clients unique needs. Effective strategic planning, professional members of staff, and state of the art automation further support the commitment of NICO Insurance Zambia Limited to delivering first class service to all its clients.

In view of the foregoing we are looking for dynamic and young and positive professionals to fill the following vacancies:

INFORMATION TECHNOLOGY MANAGER

The IT Manager will be reporting to the Chief Finance Officer and will be responsible for the management of the Company’s technology infrastructure and providing technical, software, application, hardware and network Services. He/she will attend to the end user queries promptly and will take an active role in training users on company applications.

Main duties will include the following:

• Manage the System Support for PREMIA Insurance Platform
• Be responsible for the ICT Strategy of IT development and Security
• Offer ICT Technical Support Services
• Offer Third Party Service Provider Management
• Offer IT End User Support
• Implement Group IT Risk Control and Systems Security
• Manage the Company’s Website

Qualitìcations and Competence Requirements:

• A full Grade 12 Certificate with at east Credits or better in Mathematics, English and any two Science Subjects
• Holder of a Degree in Computer Science or Information Technology.
• Professional certifications such as MCSE, CCNA or Oracle will be an added advantage
• Project Management
• Familiarity with the ITIL Library
• Strong analytical and problem solving skills.
• Interpersonal communication skills (both verbal and written)
• Exhibit values of Integrity and honesty
• Leadership abilities.
• Three years practical experience in system administration in a renowned Company

If you wish to be part of fast growing group and you meet the challenge, we invite you to send your application, curriculum vitae and copies of the relevant educational and professional qualifications to:

The Human Resource & Administration Manager,
NICO Insurance Zambia Limited
Plot number 1131, Comer Parirenyatwa & Protea Roads, Fairview,
P.O. Box 32825,
Lusaka, Zambia.

The closing date for receipt of applications is Friday, April 29th, 2016. Only shortlisted candidates will be contacted for interviews.

Transitional Finance Specialist , BioCarbon Partners

JOB TITLE: Transitional Finance Specialist

LOCATION: Lusaka

REPORTING TO: BCP-CFP Chief of Party / Finance and Admin Advisor

DEPARTMENT: Finance

CONTRACT DURATION: Short Term

JOB SUMMARY

To manage/support finance responsibilities for smooth operations of BCP’s finance department in conjunction with the Finance and Admin Advisor and to ensure that the CFP project management requirements for compliance under the Cooperative Agreement and the requirements of the law are adhered to. Further, to ensure that all policies including financial, operating, internal controls and compliance systems are operating smoothly such that BCP can accomplish its objectives through a systematic and disciplined approach that reviews and enhances the effectiveness of the organization’s systems and procedures of internal control, governance etc. as provided for in the company’s policies. Further, to ensure management and coordination of efforts in the supporting operating departments for continuous improvement in order to safeguard against waste, and against fraud and avoidable loss and also to ensure compliance with all USAID regulations and also requirements of the law. This will be achieved through close coordination with the Finance and Admin Advisor for direct performance of tasks and for supervision of designated staff who are assigned tasks including, but not limited to, the following:

FINANCIAL RESPONSIBILITIES IN RESPECT OF SYSTEMS AND PROCEDURES

1. Prepare Monthly financial reports and ensure timely submission to USAID and to the BCP Board.

2. Coordinate entry of Budgets into the Pastel Accounting System for budget control.

3. Monitor financial expenditures and supervise/prepare monthly cash flow statements.

4. Manage finance operations to ensure efficient procurement of goods and services for the project including administrative and technical service support.

5. Ensure compliance with USAID regulations for all procurement operations prior to payments’ processing

6. Review disbursement vouchers for approval to ensure compliance with requirements and completeness of supporting documentation

7. Review and approve petty cash transactions as may be required in accordance with set guidelines

8. Ensure smooth recording and maintenance of all books of accounts

9. Manage and ensure that all expenditure is approved as per financial policies and procedures.

10. Manage electronic and physical filing system of the accounting records to ensure they incorporate effective control systems and that they are accessible at all times.

11. In conjunction with the Finance and Admin Advisor, ensure that there are proper standard operating procedures for Inventory management of goods procured for company’s operations.

12. Manage all project finances including financial accounts both local and foreign.

13. Work with and supervise finance staff.

14. Participate in administrative functions requiring financial input and management.

15. Participate in the regular management committee meetings and in the decisions thereof in respect of all operations.

16. Supervise and manage proper reporting in respect of cost centres.

17. Work closely with internal and external auditors to ensure smooth audits for improvement of systems and procedures and for correction of any weaknesses noted.

18. Carry out any other tasks that may be assigned by the Board and the COP in line with the Internal Audit Charter and applicable policies including compliance requirements of regulations and the law.

Interested candidates, please send a copy of your CV and a cover letter explaining how you match these requirements by email to: jobs@biocarbonpartners.com with the Subject: “Transitional Finance Specialist”

Closing date for applications May 1st May 2016.

Senior Finance Manager , BioCarbon Partners

POSITION: Senior Finance Manager

CONTRACT: Full Time – 1 Year renewable

LOCATION: Lusaka, Zambia

PROJECT: USAID Community Forests Program (CFP)

REPORTING TO: BCP-CFP Chief of Party

MINIMUM QUALIFICATIONS:

• Professionally certified accountants with current membership and designation of Chartered Accountant, Certified Public Accountant, or Certified Management Accountant.
• At least 10 years’ experience in a senior finance management position(s), preferably both in the private sector and USAID funded projects.
• A bachelor’s Degree in Business, Finance, Accounting, or other relevant field.

THE COMPANY:

BioCarbon Partners (BCP) is a Zambian-based social enterprise with a mission to reduce poverty and enhance livelihoods through forest management and conservation operations.  BCP is proud to partner with USAID/ZAMBIA and with various Government agencies in implementing the Community Forests Program. This innovative project works to support Reduction in Emissions, Deforestation and Degradation (REDD+) with the objective of sustaining long-term community-based benefits through forest conservation. Towards this goal, BCP wants to hire a high level finance executive to help drive and manage its financial and administrative systems in compliance with IFRS and USAID rules and regulations over the short to medium term, and also to further develop and enhance those systems incorporating best practices in the long term as it transitions to a more commercially focused social enterprise with a firm commitment to social responsibility goals after the end of the USAID funded CFP project.  This is a fantastic opportunity for a self-driven, top-level Executive to contribute to a growing African company at a senior management level.

JOB SUMMARY:

Working under the overall direction of the COP, and in coordination and collaboration with project technical staff, the Senior Finance Manager is to plan, design and co-ordinate the implementation of sound accounting and financial management and control systems and procedures for all operational areas and to facilitate the maintenance of accurate and up to date financial and accounting records for effective and smooth running of all BCP business operations, including the USAID funded CFP project and decision-making under changing environmental circumstances. The Senior Finance Manager will, in coordination with the Senior Human Resources Officer, also ensure effective management of human resources and administration activities in Finance so that good staff morale is maintained for the required motivation and commitment leading to accomplishment of the company’s mission and goals. In addition, the Senior Finance Manager will guide and advise the management on all financial and accounting as well as human resources development matters and actively participate in and discharge the responsibilities as a member of the Senior Management. These responsibilities include but are not limited to the following:

Administration:

1. Assist the MD in general management, and the COP in general management of the project.
2. Administer and manage Finance personnel in accordance with personnel policies and procedures;
3. Assist the COP in local staff and consultant recruitment, hiring, and contracting;
4. Coordinate with the Senior HR Officer in human resources management and development matters including performance appraisal and identification of training needs in Finance and to make recommendations to the Senior Management for continued employment of finance staff who are well-trained.
5. Liaise with Senior Management and staff to ensure the maintenance of good employee relations and employment practices for the required high degree of morale and discipline at all times.
6. Carry out annual reviews of staff salaries as a member of the Senior Management Review Panel.
7. Manage project property in compliance with USAID guidelines and regulations, including submission of monthly and other periodic reports;
8. Ensure compliance of BCP and CFP project operations with USAID regulations, Government of Zambia laws, international accounting standards and BCP’s policies and guidelines;
9. Respond to pertinent information requests from USAID and other project partners as necessary to maintain smooth relationships as required;
10. Improve and enhance the systems that drive the company’s operations as and when new developments are made that provide for more efficient and effective ways of managing the various operations.
11. Advise the COP on all policy matters concerning project administration and financial management including compliance with all policies and donor regulations.

Finance:

1. Direct all aspects of the project financial accounting system, including managing cash flow, tracking expenditures and preparing monthly financial reports;
2. Assist the COP to prepare local budget projections when needed;
3. Ensure that Value Added Tax is not paid and that any charged is removed from purchases invoices to be in compliance with USAID funding requirements.
4. Prepare required reports for USAID due in line with the Cooperative agreement;
5. Prepare financial reports of local expenses by category (labor, transportation, equipment, supplies, etc.) as requested;
6. Prepare detailed analysis of performance and include required detailed donor accounts and other donor reports as required; and, ensure accuracy and timeliness in accordance with the company’s deadlines and donor requirements.
7. Monitor preparation and disbursement of the company’s payroll ensuring that statutory deductions are made and remitted to the relevant authorities in time and that only bona fide employees are paid.
8. Project, monitor and assure replenishment of cash in bank accounts;
9. Monitor project financial position and performance against budgets and report regularly to the MD and COP on financial status;
10. Oversee and reconcile all financial reporting to ensure compliance with USAID, and Government of Zambia formats, requirements, and scheduling;
11. Supervise the management of local and foreign currency accounts;
12. Ensure that monthly financial statements and management information are prepared and submitted in a timely manner to enable Senior Management and the Board to review and guide the company’s operations effectively;
13. Ensure compliance with USAID procurement regulations and processes;
14. Approve financial requests and/or sign liquidations in the absence of and when authorized by the MD or COP;
15. Ensure proper implementation of all financial and administrative policies and procedures.
16. Provide all information required by the COP and Compliance and Internal Audit in a timely and comprehensive manner.

Contracts/Procurement:

1. Coordinate with and guide the technical teams in developing scopes of work and bid documents for procuring goods and services;
2. Correspond and document discussions with vendors during bid phase ensuring transparency;
3. Coordinate with technical teams in drafting responses to bidder questions;
4. Conduct preliminary evaluation of proposals to ensure compliance with RFP/RFQ terms and conditions;
5. Check bid bond certification documents;
6. Participate on all technical and financial evaluation committees;
7. Prepare technical and financial evaluation reports with input from technical staff;
8. Draft subcontract or purchase order and coordinate approvals with COP;
9. Finalize negotiations with vendors for cost and contract terms;
10. Validate performance bonds following award;
11. Coordinate with USAID and relevant authorities in the Government of Zambia for tax exemption and duty free status in respect of procured goods and services;
12. Coordinate with technical team on the acceptance of deliverables;
13. Oversee vendor and contractor payments.

Other:

1. Assist in preparation of work plans, budgets, and procurement plans;
2. Manage project information and communication technology to ensure information is
   broadly available and shared within the project, and with partners, collaborators and USAID;
3. Where applicable, oversee administration related to small grants program;
4. Manage the annual external audit process to ensure it is effectively and efficiently completed for a clean audit report consistent with comprehensive implementation of smooth operating systems within the company’s operations.
5. Carry out any other duties that may be assigned by the COP/Managing Director in order to ensure smooth operations of the company.

Minimum Qualifications:

• Due to the need for strong financial management and accounting skills we are seeking candidates who are professionally qualified accountants with current membership and designation of Chartered Accountant, Certified Public Accountant, or Certified Management Accountant in addition to the other listed skills above.
• At least 10 years’ experience in a senior finance management position, preferably in both the private sector and USAID funded projects with clear and demonstrated high-level skills in:
• Financial management, accounting and reporting
• Payroll preparation and administration
• Budget preparation
• Project management and accounting
• Information technology
• Risk and audit management
• Office administration.
• Computer literacy, particularly using accounting software is a must.
• A bachelor’s Degree in Business, Finance, Accounting, or other relevant field.
• Prior experience in Sub-Sahara Africa required.
• Able to skillfully complete AFS, oversee statutory audit, and ZRA tax compliance.
• Communicate effectively orally and in writing.

Desired skills, attributes, and experience as follows:

• Excellent knowledge of USAID Rules and Regulations is preferred;
• 5 years of experience with USAID funded activities preferred, but not required;
• Zambian experience preferred; African experience a must;
• African citizen preferred;
• Diploma or Master’s degree preferred;
• Apply excellent computer skills in MS Office, database management, accounting software, etc.;
• Travel to project locations within Zambia, as required;
• In short, BCP is a values-based, and mission-driven social enterprise.  We seek a real team player who believes in our mission, and is driven to help us succeed.  A sense of humor, enthusiasm, and a passionate team-based attitude and approach is strongly desired in the selected candidate.

Salary: An internationally competitive salary, plus benefits will be offered.

Career Growth: This position has a clear pathway to Finance Director, based on performance, available budget and organizational fit.

Interested candidates, please send a copy of your CV and a cover letter explaining how you match these requirements by email to: jobs@biocarbonpartners.com with “Senior Finance Manager” in subject line.

NB. This position has been re-advertised and updated. Any candidates who have applied previously need not apply.

Closing date for applications May 1st May 2016

Human Resource Assistant , BioCarbon Partners

Position: Human Resource Assistant

Contract: Full Time – 1 year renewable

Location: Mfuwe

Reporting To: Senior Human Resource Officer

JOB SUMMARY:

The Human Resource Assistant is responsible for maintaining human resource procedures and records in compliance with BCP policy. S/He will supervise drivers and work closely with the Logistics and Procurement Officer to ensure efficient use of vehicles and to maintain the BCP inventories. S/He will be responsible for tracking leave and company time.

RESPOSIBILITIES

• Establish and maintain effective personnel management records and files
• Maintenance of leave, sick records and submit monthly updates
• Assist in maintaining and coordinate staff evaluation schedules.
• In consultation with the COP/MD/FAM develop and maintain office policy and procedural manuals for all staff
• Assist the recruitment process.
• Assist in preparing contracts for BCP employees, consultants and short-term assistants
• Maintain and protect operations by keeping human resource information confidential
• Ensure quality service by following organization standards
• Undertake other assignments as required by the company

Interested candidates, please send a copy of your CV and a cover letter explaining how you match these requirements by email to: jobs@biocarbonpartners.com with the Subject: “Human Resource Assistant”

Applications accepted until 1 st May, 2016.