The YWCA is Non-governmental Christian Organization dedicated to the promotion of Human Rights for the Empowerment of the community especially Women and Children for a better society.
JOB DESCRIPTION
Job Title: Finance & Administration Officer
Responsible: Regional Coordinator
Staff directly supervised: Finance Assistant
Department: Finance
Location: Lusaka Branch
PURPOSE OF THE JOB
Under the overall guidance and direct supervision of the Regional Coordinator, the FAO will be responsible for all following finance and administration functions for the implementation of YWCA Lusaka Branch programmes;
- Oversee the overall financial and administrative management of the programmes;
- Maintain complete set of books of account according to the principles of accounting and update on a daily basis. Ensure accuracy of supporting documents;
- Monitor administrative and programme costs; analysing costs and forecasting financial performance against budgets of the Branch to ensure cost effectiveness;
- Follow up on the activities and verify availability of funds for programme implementation and recommend for changes in budget line if needed. Draft budget for budget revision;
- Prepare and submit periodic (Quarterly) financial reports for submission through the Regional Coordinator;
- Provide support to prepare annual and quarterly work plans and budgets in consultation with the Regional Coordinator, Programmes Officer and in liaison with all sections of the Branch;
- Manage annual audit exercise, prepare audit follow- up action plans, and ensure that the action plan is implemented;
- Ensure compliance of all the provisions of guidelines regarding personnel management, procurement, sub contract and financial management;
- Manage all correspondence related to administration and finance;
- Oversee the usage and maintenance of all equipment including vehicles;
- Supervise other support staff;
- Carry out any other related responsibility assigned by the Regional Coordinator and Programme Officer.
Other Skills
- High standards of personal integrity and professional work skills. Diplomacy and good negotiating skills necessary for dealing with senior officials in Government and donor organizations.
- Promotes knowledge management in YWCA and a learning environment in the office through leadership and personal example;
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills;
- Able to analyse administrative service needs to support specific business operations;
- Consistently approaches work with energy and a positive constructive attitude;
- Effective communication skills and ability to establish good working relationships. Effective written, oral and presentation skills, particularly the ability to present information in a concise yet accurate manner; ability to develop consensus among people with varying points of view;
- Demonstrated openness to change and ability to solve problems and manage complexities;
- Excellent team building skills, good networker;
- Self-starter with the ability to strategically plan and organize own work and able to make timely decisions.
Education
- A minimum of a Degree or equivalent qualification in Administration, Accounting (ACCA Part 3), Finance or other directly related disciplines.
Experience
- At least 5 years progressive practical experience in administration, office management, accounting, finance and budgeting in a Government, NGO or public sector organization;
- Excellent financial, accounting including auditing and reporting skills as well as exposure in administration of project;
- Excellent skills in computers (Windows, Word, Excel and Power Point); should be able to operate financial packages independently.
- Excellent written and spoken command of English.
Application Instructions
Please send an email to vacancyywcalask@gmail.com with your CV, a cover letter explaining your interest, and contact information (phone # and email) for at least 3 professional references, by May 6, 2016 at 12:00 hours Central African Time.
