SOS Children’s Villages Zambia is a childcare and development non-governmental organization working in 134 countries. Applications are invited from suitably qualified and experienced persons to fill the following position in the organization.
NATIONAL PROCUREMENT OFFICER (1) – National Office
Qualifications & Experience
Full Grade 12 School Certificate
Bachelor’s Degree in Procurement Management, CIPS Advanced Diploma
Minimum of three (3) years’ experience
Computer literate
Clean Driver’s license
Role objective
Responsible for coordinating and execution of delegated/approved purchasing functions; ensure transparency, credibility and value for money in supply contract terms, quality, costs and fulfillment/delivery timelines (of procured goods and services) across the organization. This may include tendering processes and administration of contracts in accordance with the procurement process, policies, and procedures of the organization.
Key Responsibilities
Purchasing
Establish and rationalize Key Supplier Agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.
Identify, control and develop purchasing processes and practices, to ensure the organization obtains the best value for expenditure on goods and services.
Provide support and advice to management and staff on procurement matters.
Audit and provide key advice in developing, reviewing and implementing purchasing processes and practice.
Review of purchasing arrangements with suppliers including price, delivery, performance and discounts to achieve reduced supply chain costs to the organization.
Develop, compile, reconcile, and/ or update information in vendor and stock databases to provide effective processing, information management and reporting.
Ensure compliance to the organization’s purchasing procedures.
Co-ordinate the overall operation of organization’s purchasing function to ensure goods, works and services are provided at the most competitive rates.
Obtain quotations for the purchase of goods, works and services to authorized limits
Provide staff training and control to other departments relating to the organization’s purchasing processes, procedures and guidelines.
Liaise with the organization’s suppliers to ensure the most up-to-date data is available for the supply of goods and services.
Monitor organizational procurement trends and implement improved procedures.
Tendering
Co-ordinate, monitor and review the tender and quotation process for the organizations, and where necessary in consultation with the organization’s legal opinion.
Actively monitor tender and quotation procedures across the organization identifying any deficiencies and recommend any improvements
Co-ordinate acquisition and disposal of organization’s vehicle fleet and plant.
Contractor Management
Drafting and negotiation of contracts and subsequent administration.
Preparation of Contract changes and amendments.
Review submissions from providers for conformity to contract specifications and make recommendations on acceptable contracts.
Direct activities concerned with contracts for purchase or sale of equipment, materials, products or services.
Examine performance requirements, delivery schedules and estimates of costs of materials, equipment and production to ensure completeness and accuracy.
General
Annually review purchasing/ ordering procedures, policies and guidelines.
Ensure transparency, credibility and adherence to all organizational processes, policies and procedures relating to procurement.
Preparation of reports and presentations to management as required.
Assisting with input and development of the procurement policies, systems and procedures.
Working in liaison and supervision of the location procurement officers.
Reporting Lines
The job holder will functionally report to the Human Resource and Administration Manager.
Personal Attributes
Ability to effectively interact within the organization, corporate and media houses.
Ability to work within strict deadlines.
Ability to multi task and able to travel out of station frequently.
Be of high moral standing and personal integrity.
Note: The job holder should have own accommodation in these locations.
All applicants should be conversant with child’s rights programming and safeguarding
To be considered for any of the above positions, apply to:
The Human Resource and Administration Manager,
SOS Children’s Villages Zambia,
National Office,
Plot # 23217 / 35,
PHI, Off Police Post Road,
P.O Box 37907,
LUSAKA.
Closing date for receipt of applications is Friday 16th December, 2016
You can also email your application letter, CV and Copies of academic and professional certificates to jobs@sos-zambia.org. Ensure that you indicate in the subject line of your e-mail the job position applied for.
SOS Children`s Villages Zambia is an equal opportunity employer
NATIONAL PROCUREMENT OFFICER (1) – National Office
Qualifications & Experience
Full Grade 12 School Certificate
Bachelor’s Degree in Procurement Management, CIPS Advanced Diploma
Minimum of three (3) years’ experience
Computer literate
Clean Driver’s license
Role objective
Responsible for coordinating and execution of delegated/approved purchasing functions; ensure transparency, credibility and value for money in supply contract terms, quality, costs and fulfillment/delivery timelines (of procured goods and services) across the organization. This may include tendering processes and administration of contracts in accordance with the procurement process, policies, and procedures of the organization.
Key Responsibilities
Purchasing
Establish and rationalize Key Supplier Agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.
Identify, control and develop purchasing processes and practices, to ensure the organization obtains the best value for expenditure on goods and services.
Provide support and advice to management and staff on procurement matters.
Audit and provide key advice in developing, reviewing and implementing purchasing processes and practice.
Review of purchasing arrangements with suppliers including price, delivery, performance and discounts to achieve reduced supply chain costs to the organization.
Develop, compile, reconcile, and/ or update information in vendor and stock databases to provide effective processing, information management and reporting.
Ensure compliance to the organization’s purchasing procedures.
Co-ordinate the overall operation of organization’s purchasing function to ensure goods, works and services are provided at the most competitive rates.
Obtain quotations for the purchase of goods, works and services to authorized limits
Provide staff training and control to other departments relating to the organization’s purchasing processes, procedures and guidelines.
Liaise with the organization’s suppliers to ensure the most up-to-date data is available for the supply of goods and services.
Monitor organizational procurement trends and implement improved procedures.
Tendering
Co-ordinate, monitor and review the tender and quotation process for the organizations, and where necessary in consultation with the organization’s legal opinion.
Actively monitor tender and quotation procedures across the organization identifying any deficiencies and recommend any improvements
Co-ordinate acquisition and disposal of organization’s vehicle fleet and plant.
Contractor Management
Drafting and negotiation of contracts and subsequent administration.
Preparation of Contract changes and amendments.
Review submissions from providers for conformity to contract specifications and make recommendations on acceptable contracts.
Direct activities concerned with contracts for purchase or sale of equipment, materials, products or services.
Examine performance requirements, delivery schedules and estimates of costs of materials, equipment and production to ensure completeness and accuracy.
General
Annually review purchasing/ ordering procedures, policies and guidelines.
Ensure transparency, credibility and adherence to all organizational processes, policies and procedures relating to procurement.
Preparation of reports and presentations to management as required.
Assisting with input and development of the procurement policies, systems and procedures.
Working in liaison and supervision of the location procurement officers.
Reporting Lines
The job holder will functionally report to the Human Resource and Administration Manager.
Personal Attributes
Ability to effectively interact within the organization, corporate and media houses.
Ability to work within strict deadlines.
Ability to multi task and able to travel out of station frequently.
Be of high moral standing and personal integrity.
Note: The job holder should have own accommodation in these locations.
All applicants should be conversant with child’s rights programming and safeguarding
To be considered for any of the above positions, apply to:
The Human Resource and Administration Manager,
SOS Children’s Villages Zambia,
National Office,
Plot # 23217 / 35,
PHI, Off Police Post Road,
P.O Box 37907,
LUSAKA.
Closing date for receipt of applications is Friday 16th December, 2016
You can also email your application letter, CV and Copies of academic and professional certificates to jobs@sos-zambia.org. Ensure that you indicate in the subject line of your e-mail the job position applied for.
SOS Children`s Villages Zambia is an equal opportunity employer
