The Head of Grants and Contracts is responsible for the oversight and management of all grants and contracts within the Centre for Infectious Disease Research in Zambia (CIDRZ). S/he serves as the lead expert for the planning, implementation and evaluation of grant proposals and provides guidance on cooperative agreements, cost-share agreements, participating agreements, collection agreements, interagency and intra-agency agreements and memoranda of understanding. Leads the development of the organization strategies through the identification of gaps and issues in grant proposals
Main duties
· Serves as a key liaison between the organization and all other local and international partnering organization
· Is responsible for ensuring professional relationships are maintained with all partners.
· Develops and implements new and revised grants management policies, directives, standards and procedures
· Maintains current knowledge of relevant information sources and key landscape events which may impact policies and procedures and provides strategic input to senior management
· Provides detailed explanations of finding and recommendations regarding compliance with grant documents and recommendations.
· Develops, analyses, and interprets grant and/or cooperative agreement policies, Standard Operating Procedures, and guidelines
· Develops training, technical assistance and guidelines, oversight, expertise and consultation to internal staff, management and program officials, awardees, review panels, applicants, recipients, and sub-recipients
· Plans work plan 6-12 month cycles.
· Independently analyzes grant requests and provides recommendations to management; may decline or approve grants
· Enforces the financial reviews of applications to ensure sufficient fiscal integrity and financial capability are included, examine proposed costs, and determine whether the budget and
· Ensures all required legal and financial paperwork is properly reviewed by Compliance Officer and is in line with CIDRZ policies.
· Facilitates pre-award negotiations on matters such as terms and conditions of awards, costs, schedules, and oversight responsibilities
· Reports on the status of all phases of awards to senior management, including assessment of technical progress and performance.
· Develops and provides training, technical assistance, oversight, ethics advice, expertise, and consultation to program officials, awardees, and recipients
· Oversees budget implementation of grants and review of grant documents in collaboration with program leads to minimize risk of disallowed costs.
· Oversees close-outs of grants and/or agreements, ensuring compliance with programmatic, administrative, and fiscal requirements of relevant statutes, regulations, policies, guidelines, and with grantee stated objectives, and the applicable implementation plan
Qualifications
· Master Degree in Business Administration/Accountancy or any other relevant academic/professional qualification
· Minimum of 7 years’ experience with private sector or NGO’s or International Organization with experience
· Strong knowledge and training in USG or any other donor regulations and policies.
· Proven experience with budget development, monitoring and reporting and strategic development
· Demonstrates a high degree of independence, requiring minimal supervision from management to accomplish complex project work assignments
· Experience with budget development, monitoring and reporting and strategic development
· Ability to proactively identify projects and initiatives, and eagerly accepts challenges and new responsibilities
· Ability to successfully interface with senior level colleagues in other organizations
· Proven experience working in teams who have won competitive grants
· Experience maintaining relationships with international partners
· Microsoft programs required
· Familiarity with accounting software