The Head of Grants and Contracts is responsible for the oversight and management of all grants and contracts within the Centre for Infectious Disease Research in Zambia (CIDRZ). S/he serves as the lead expert for the planning, implementation and evaluation of grant proposals and provides guidance on cooperative agreements, cost-share agreements, participating agreements, collection agreements, interagency and intra-agency agreements and memoranda of understanding. Leads the development of the organization strategies through the identification of gaps and issues in grant proposals
Main duties
· Serves as a key liaison between the organization and all other local and international partnering organization
· Is responsible for ensuring professional relationships are maintained with all partners.
· Develops and implements new and revised grants management policies, directives, standards and procedures
· Maintains current knowledge of relevant information sources and key landscape events which may impact policies and procedures and provides strategic input to senior management
· Provides detailed explanations of finding and recommendations regarding compliance with grant documents and recommendations.
· Develops, analyses, and interprets grant and/or cooperative agreement policies, Standard Operating Procedures, and guidelines
· Develops training, technical assistance and guidelines, oversight, expertise and consultation to internal staff, management and program officials, awardees, review panels, applicants, recipients, and sub-recipients
· Plans work plan 6-12 month cycles.
· Independently analyzes grant requests and provides recommendations to management; may decline or approve grants
· Enforces the financial reviews of applications to ensure sufficient fiscal integrity and financial capability are included, examine proposed costs, and determine whether the budget and
· Ensures all required legal and financial paperwork is properly reviewed by Compliance Officer and is in line with CIDRZ policies.
· Facilitates pre-award negotiations on matters such as terms and conditions of awards, costs, schedules, and oversight responsibilities
· Reports on the status of all phases of awards to senior management, including assessment of technical progress and performance.
· Develops and provides training, technical assistance, oversight, ethics advice, expertise, and consultation to program officials, awardees, and recipients
· Oversees budget implementation of grants and review of grant documents in collaboration with program leads to minimize risk of disallowed costs.
· Oversees close-outs of grants and/or agreements, ensuring compliance with programmatic, administrative, and fiscal requirements of relevant statutes, regulations, policies, guidelines, and with grantee stated objectives, and the applicable implementation plan
Qualifications
· Master Degree in Business Administration/Accountancy or any other relevant academic/professional qualification
· Minimum of 7 years’ experience with private sector or NGO’s or International Organization with experience
· Strong knowledge and training in USG or any other donor regulations and policies.
· Proven experience with budget development, monitoring and reporting and strategic development
· Demonstrates a high degree of independence, requiring minimal supervision from management to accomplish complex project work assignments
· Experience with budget development, monitoring and reporting and strategic development
· Ability to proactively identify projects and initiatives, and eagerly accepts challenges and new responsibilities
· Ability to successfully interface with senior level colleagues in other organizations
· Proven experience working in teams who have won competitive grants
· Experience maintaining relationships with international partners
· Microsoft programs required
· Familiarity with accounting software
HOW TO APPLY:
Suitably qualified candidates are invited to apply; only shortlisted candidates will be contacted. Please send an application letter quoting the reference number listed above. Ensure that you attach the relevant academic and professional certificates and detailed CV with day-time telephone numbers to:
Director – Human Resources
CIDRZ
PO Box 34681
LUSAKA
ZAMBIA
OR email: jobs@cidrz.org
