WaterAid transforms lives of people living in poverty by improving access to safe water, hygiene and sanitation. WaterAid Zambia has just completed its 5 year strategy from 2016-2021 and is in the process of undertaking a realignment of the organisational structure in order to ensure a fit for purpose structure that will support the effective delivery of the ambitious objectives set in the strategy.
WaterAid seeks the services of an interim human resource and administration officer for a period of 3 months.
The Human Resources and Administration Officer will be based in Lusaka, Zambia. Reporting to People & Organizational Development Manager, the provide support in the development, implementation and monitoring of the human resource strategy and associated policies and procedures in order to enhance staff morale and optimise human resources utilisation. This includes implementing global people policies where they are required including administrative policies to ensure the Country Program strategy is achieved.
The HR & Administration Officer will be responsible for, but not limited to, the following specific roles:
Key Responsibilities
- Coordinate the implementation of the performance management process to ensure performance and development plan reviews are undertaken as planned and followed through.
- Maintain and update employee records to ensure that files are up-to-date with all the necessary documents and secured in line with WaterAid guidelines
- Ensure adherence to health and safety standards and ensure overall maintenance office premises. Act as a security focal point person for the organisation.
- Administer employee benefits such as funeral, staff medical and group life assurance schemes in line with WaterAid policy guidelines.
- Maintain and update the Asset Register to ensure that all purchased items are accounted for and branded with WA identification numbers.
- Provide logistical support requirements for conferences, workshops, and accommodation to ensure smooth delivery of country program activities
- Provide support for procurement of office and other relevant supplies as guided by procurement procedure
- Provide oversight for overall administration and management of transport and logistics/
- Coordinate travel arrangements for employees and visitors travelling outside of the country to ensure their smooth transit.
- Coordinate insurance of organisation property to ensure all assets are protected against various risks
- Prepare reports as required to ensure information submitted is in accordance with the Global HR reporting requirements
The following education, experience, knowledge & skills, and personal qualities will be required for this position:
Education
- University degree in Business Administration, Human Resources Management, Public Administration or associated field
Experience
- Minimum of five (5) years’ experience in human resources and administration
- Experience of dealing with health and safety at work issues (working conditions : hygiene, security, prevention of accidents at work)
- Experience in providing advice to staff and managers on human resource policies and procedures
- Experience in developing or maintaining human resource administration (salary, incentives, indemnities, job-related advantages etc.)
- Working with government and NGOs on policy & advocacy issues
- Coaching and managing people at team and individual levels
- Rights based advocacy and influencing with senior government officials and international organisations
- Planning monitoring and evaluations systems and programme budgeting and fund management.
- Understanding and knowledge of rights based approaches and programming would be essential
Knowledge and Skills
- Good knowledge of labour law, charitable organisations,
- Experience of working with staff representative institutions
- Experience in dealing with problems.
- Experience of developing HR policies
- Good IT skills (Excel & Word, Internet, MS Office)
Personal Qualities
- Ability to deal with a wide range of people and establish effective working relationships with staff and managers.
- Ability to communicate orally and in written.
- Ability to work in a cross-cultural team
- High integrity and able to maintain confidentiality
- Evidence of a strong commitment to bring positive change in people’s lives and situations
- Commitment to gender equity, pro poor approaches and addressing issues of social exclusion
- Demonstrable personal integrity and team spirit, good organizer and time management
- Ability to work within a multidisciplinary team environment.
If you are an individual who understands how to inspire and provoke change, please send an application letter accompanied by a detailed CV to wateraidzambia@wateraid.org and cc mirriambushama@wateraid.org by close of business 5th August 2016.
Please note that only short listed candidates will be contacted.
