HEAD PROCUREMENT , Electoral Commission of Zambia

The Electoral Commission of Zambia seeks to recruit a qualified and experienced Zambian national to fill in the position of Head Procurement.

PURPOSE OF THE JOB

To develop and implement procurement and storage strategies to ensure the availability of goods and services for the Commission’s operations in compliance with the Commission and Public Procurement Policies.

REPORTING ACCOUNTABILITY

Reporting to the Director.

QUALIFICATIONS

1. Full Grade Twelve (12) Certificate
2. Bachelor’s degree in any relevant field
3. Post-Graduate Diploma in Chartered Institute of Purchasing and Supply [CIPS]
4. Valid Membership of the Zambia Institute of Purchasing and Supply [ZIPS]
5. Eight (8) years post qualifying relevant experience, three (3) of which must be at management level.
6. Valid Driver’s License
7. Possession of Master’s Degree or Master of Business Administration; and experience in Public Procurement will be an added advantage

KEY RESPONSIBILITIES

1. Conducts procurements as per annual procurement plan.
2. Prepares draft tender documents for the procurement of goods and services.
3. Disseminates tenders to prospective suppliers of goods and services and receive tenders.
4. Manages tender evaluations and communication of procurement decisions to relevant stakeholders such as user departments and suppliers.
5. Prepares evaluation templates that will ensure the objective evaluation of bids on the basis of price quality and delivery and undertakes technical evaluations.
6. Drafts Committee Papers for the Procurement Committee.
7. Responds to customer and supplier inquiries.
8. Negotiates with approved suppliers to obtain the most competitive price, quality and delivery.
9. Follows up the supply of goods and services as per contract.
10. Prepares inputs for contracts
11. Maintains records of suppliers and performance.
12. Surveys the market for prices and delivery conditions.
13. Performs any other related duties that the supervisor may reasonably request from time to time

PERSONAL ATTRIBUTES

1. Should be able to interpret legislation applicable to the Public Procurement Act and operations of the Commission.
2. Proactive and innovative.
3. Ability to pay attention to detail.
4. Good communication skills.
5. Computer literate.
6. Tact and diplomacy.
7. Pleasant personality.
8. High degree of integrity.
9. Self-starter.
10. Should be able to plan and work with minimum supervision.
11. Non—partisan.

How to Apply

Interested candidates should send their applications to the undersigned, enclosing detailed curriculum vitae,
copies of certificates and contact number including details of three (3) traceable referees and their contact numbers not later than Friday, 16th October, 2015.

The Director,
Electoral Commission of Zambia,
Elections House, Halle Selassie Avenue,
P.O. Box 50274,
LUSAKA.

NB: Only shortlisted candidates will have their applications acknowledged.