Job Title: Finance and Administration Officer (Mansa)
Main Purpose of the Job:
To ensure efficient use of the organisational assets, proper handling of financial matters and inventory control at the Regional Office.
Finance
- Make sure that all financial transactions are carried out and recorded in accordance with standard financial procedures.
- Regularly review the Petty cash float, travel advance and aging reports
- Prepare an analysis of the cashbooks, management report, comparison with budget, and commentary at the end of the month.
- Prepare, review Regional Financial reports and budgets, with Regional Manager.
Administration
- Ensure that staff adhere to the travel policy
- Ensure proper and efficient utilisation of company assets
- Ensure that the security procedures are implemented.
- Manage the Receptionist/Stores, Drivers, the Cleaners, and the Guards.
- Ensure that the office has vehicles appropriate to its needs.
- Monitor fuel usage for vehicles through fuel account system and prepare monthly vehicle/fuel reports
- Ensure that the agreement with the fuel supplier is valid and works well.
HR
- Provide support to the office in all other HR matters.
- Ensure staff fill out time sheets and have them sent to Head quarters timely
- Maintain HR records, including staff lists, staff files and the leave register.
Required Qualification:
- Accounting Diploma and Part qualified ACCA or ZICA.
- Member of Zambia Institute of Certified Accountants.
- At least three years experience in a commercial, government or non-governmental organization.
- Good / excellent written skills in English.
- Good Planning and Analytical Skills
- Computer literacy and familiarity in MS word, Excel and PowerPoint.
- Familiarity with accounting software (Lawson, QuickBooks, Sun or Pastel).
- Knowledge of USAID, GATES, Global Fund donor regulations required
- Ability to travel nationally 30% of time.
How to Apply:
Email cover letters together with detailed CVs by 19th of October, 2015 to: HumanResource@sfh.org.zm or send to The Head – Human Resources, Society for Family Health, Plot No. 549, Ituna Road, P.O Box 50770, Lusaka.
