Accounts Payable & Partner Help Desk Manager Job at AIRTEL ZAMBIA

DEPARTMENT: Finance
VACANCY: Accounts Payable & Partner Help Desk Manager
JOB LEVEL: TBC
LOCATION: Lusaka

JOB PURPOSE
Management of the AP and PHD end to end processes to ensure all business activities are not impacted by failure by the business to meet vendor payment terms. Ensure balance sheet health of all AP related balance sheet accounts.

REPORTING TO THE FINANCIAL REPORTING MANAGER- THE MAIIN DUTIES ARE;
Management of AP and PHD Team
Ensure Job Descriptions for the team are up to date all the time in accordance with the changing business requirements
Ensure work allocation to the team in line with business requirements
Ensure a daily tracking report is created to track all activities of the team and ensure these are measured on a daily basis and feedback provided to each team member who lagging behind on expected daily deliverables.

Vendor Management
Ensure the latest correct and attested bank details for each vendor are updated in the ERP
Ensure PDF bank attestation forms are uploaded in the ERP for audit trail
Ensure payment terms for all vendors are updated correctly in the ERP.
Ensure all vendor invoices are booked timely within SLA timelines
Ensure timely payment of all vendor invoices as per payment terms
Ensure timely closure all vendor queries
Ensure that all vendors submit their SOAs timely for vendor reconciliation
Ensure that all payment document packs are accompanied with Vendor SOA and Vendor reconciliation
Ensure daily tracking of V-PoT and proactively deploy resolution of all invoices that are at risk of non-payment on time

Resolution of Payment Queries
Ensure creation of a tracker of all vendor payment inquiries is updated daily
Ensure all the vendor  and departmental payment inquiries are resolved
Ensure prompt settlement of all Interconnect Payables Invoices as per netting process.
Ensure daily reconciliation of AP TB and AP PO Accrual
Ensure monthly reconciliation all accrual accounts
Ensure timely reconciliation of vendor account as per vendor reconciliation guidelines
Ensure resolution of all vendor reconciling items within 15 days of the reconciliation
Ensure settlement of all channel partner invoices through the credit note and debit process before every month end.
Ensure reconciliation of all AP related clearing accounts monthly before book closure
Ensure Input VAT is correctly accounted for monthly and validation of the accuracy is confirmed with the Tax Team monthly
Ensure all withholding tax entries are correctly accounted for in the designated WHT account code

Operations
Ensure daily review of AP TB and closure of all invoices that past due but not paid
Ensure daily review of AP PO Accrual for all GRN raised to be closed with invoice booking within 3 days of GRN being raised
Ensure closure of invoice hold cases as per ACE IP report within 2 days of receipt
Ensure all drop cases as per ACE IP report are followed up and closed within 2 days of receipt
Ensure all invoices submitted are entered on the Daily Invoices Status Tracker and followed through the life cycle for timely payment
Ensure review of all manual accruals against open invoice listing to ensure timely closure of invoice for accrual actualization
Ensure All Vendors sign off NDC every quarter

Governance
Ensure monthly balance confirmation sign off for the Group Intercompany
Ensure all payment related accounting transactions are authorized as per FDOA
Ensure monthly sign off of all reconciliations and retention of all relevant accounting evidence for the assigned reconciliations
Ensure monthly submission of Group Accounting Guideline and Desk Top Review Schedules as per monthly reporting calendar for all AP related schedules.

REQUIREMENTS
Bachelor’s Degree Accounting or ACCA qualified
4+ years relevant work experience
Experience in a payables section of a Finance department
Able to handle, prioritize, multiple project simultaneously
Preferably knowledge on ERP/Oracle
Experience managing a team
Able to operate in a performance driven organisation
Strong and solid analytical skills

PERSONAL BEHAVIOUR REQUIRED IN THE POST.
The candidate must have business awareness
Strong communication skills, both written and spoken.
Strong analytical skills
The Candidate must be a self-starter.
The candidate must have the ability to work with cross functional teams to deliver business results.

CLOSING DATE
Please note that due to the high volume of applications received, only shortlisted candidates will be contacted.

To apply send your application & Curriculum vitae to jobs@zm.airtel.com. Closing date for applications is Thursday 15th October 2015.