FINANCE AND ADMINISTRATION COORDINATOR

Plan International is an independent development and humanitarian non-governmental organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries. Child protection is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has programme units in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

We are looking for an experienced, innovative, motivated, self-starter individuals to fill the following vacancy:

Finance and Administration Coordinator – Central Kabwe (1)

Position Description

The Finance and Administration Coordinator is responsible for the management of corporate financial information, administrative systems, and the provision of effective financial, procurement and accounting support to the Programme Unit (PU). S/he will also facilitate the generation of financial and management information and reports as required internally and externally.

The position reports to the Country Finance Manager with a dotted reporting line to the Programme Unit Manager.  The key areas of responsibility include:

• Providing  operational support within the PU to ensure efficient and effective financial controls
• Accountability in the preparation, review, consolidation and submission of correct and complete PU financial reports
• Managing budget processes and ensuring that targets are properly documented, coordinated and monitored regularly
• Preparation of monthly and quarterly reports for management and other financial reporting requirements
• Supporting external auditors during financial and other audits as necessary
• Follow up and monitoring  the progress of internal control  audit recommendations
• Reviewing programme documents and payments, and taking responsibility for approval of all financial transactions.
• Facilitating  enhancement of capacities of Programme Unit teams and communities in financial accounting
• Strengthening  the Programme Unit  procurement function through team building, providing leadership and timely clarifications on finance and procurement issues
• Supporting the PU administrative functions
• Responsible for corporate financial systems.

Individual Specifications:

• 2-4 years experience in a similar role
• Higher Diploma in Accounting
• In-depth knowledge of financial system, budgeting, financial management and reporting
• Hands on experience in computerised accounting applications and spread sheets.
• Demonstrated staff supervision skills
• Capable of imparting technical accounting knowledge to community groups.
• Excellent time management, planning, administrative and organisational skills
• Experience in an NGO environment is an added advantage

For full details on the job profile please send an email, clearly stating the job title of interest to jobszambia@plan-international.org.  Kindly note that only candidates who meet the above specifications and competencies should apply enclosing their CVs, and photocopies of their academic qualifications. Day time telephone and/or mobile contacts should be clearly indicated. Applications should reach the undersigned not later than Friday 12th August 2016. Only shortlisted candidates will be contacted.

The Country Human Resource Manager

Plan International Zambia
Private Bag 518X
Plot 87 A  Kabulonga road
Kabulonga
LUSAKA.

Plan International provides equal employment opportunities to qualified and experienced women and men.