General Administration includes:
- Direct or coordinate the supportive services department
- Set goals and deadlines for the department.
- Prepare and review operational reports and schedules to ensure accuracy and efficiency.
- Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes, logistics, procurement, branch development or the disposal of records.
- Determining the need for material resources in cooperation with each head of Bank’s departments and Bank’s branches.
- Represent the bank in negotiating contracts and formulating policies with suppliers/contractors. Resolve vendor or contractor grievances, and claims against suppliers/contractors.
- Plan, administer and control budgets for contracts, equipment and supplies.
- Locate vendors of materials, equipment or supplies, and interview them to determine product availability and terms of sales.
- Comply with Central Bank and other statutory audit requirements.
- Ensure internal control procedures are in place and follow ABL and Central Bank procedures.
- Anticipating, identifying and promptly addressing tasks and issues that arise in the admin department that are not specified in this job description.
The Administration Manager is responsible for all procurement and logistical functions.
This includes:
- Prepare all logistics and procurement procedures and ensure documents for jobs, goods, consultant services, including notices, bidding documents, evaluation and contract agreement in line with Central Bank guidelines and Government procedures.
- Taking care of, and responsible for all logistics and procurement activities (e.g. provide office equipment, inspection of delivery, including procurement procedures) which refer to the ABL procurement policy.
- Identifying delays to the procurement and logistics process, and proactively seeking improvements to its functions, and implementing agreed improvements.
- Review purchase order claims and contracts for conformance to company policy.
- Analyze market and delivery systems to assess present and future material availability.
- Develop and implement purchasing and contract management instructions, policies, and procedures.
- Participate in the development of specifications for equipment, products or substitute materials.
- Store and ensure safety of all logistics and procurement documents. Acquire, distribute and store supplies.
- Budget controller for all logistics and procurement activities.
- Educate, train, inform and monitor on all logistics and procurement systems.
The Administration Manager is responsible for:
- Saving, checking and monitoring information assets, inventory and all documents related to logistics and procurement data.
- Monitor the facility to ensure that it remains safe, secure, and well-maintained, and update security procedures.
- Ensure proper vehicle fleet management, update and implement transport policy.
- Finding viable premises for new branches.
- Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
- Oversee the maintenance and repair of machinery, furniture, equipment, fixtures and electrical and mechanical systems.
The Administration Manager is responsible for Admin Staff Management and Development:
- Supervision of all administration employees.
- Develop training activities to ensure effective operation performance and efficiency in the admin department.
- Provide coaching and counseling to the staff on performance enhancement/development.
- Design and implement a transparent recruitment and evaluation plan for admin staff.
- Hire and terminate clerical and administrative personnel.
To be considered for this role, you must have a minimum of 4 years experience in similar role gained from working in hospitality or hotel industry. You must be highly orgainised, and posess business acumen. Must be able to plan and budget. You must have a degree or advanced diploma in relevant field.
Deadline for receiving applications is Sunday 15th May 2016.
To apply for this job email your details to jobs@abbank.co.zm
