ASSISTANT ADMINISTRATIVE OFFICER , Electoral Commission of Zambia

The Electoral Commission of Zambia seeks to recruit a qualified and experienced Zambian national to fill one (1) position of ASSISTANT ADMINISTRATIVE OFFICER.

PURPOSE OF THE JOB

To provide efficient and effective administrative support services to the Commission. This is a junior position reporting to the Administrative Officer.

GRADE & REPORTING ACCOUNTABILITY

Grade 4/B and Reporting to the Administrative Officer.

MAIN DUTIES

1. Ensure the efficient maintenance of buildings, surroundings and office equipment in order to provide a conducive working environment.
2. Ensure the efficient provision of support services in order to facilitate smooth operations in the Commission.
3. Promote exemplary cleanliness of the Commission’s premises through the supervision of Office Assistants.
4. Process travel abroad arrangements Le. completion of courtesy and visa letters, flight bookings, VIP passes.
5. Performs protocol duties during travel of Members of the Commission and the Director.
6. Processes leave applications ensuring that correct balances are reflected ciii the time

QUALIFICATIONS AND EXPERIENCE

1. Full Grade Twelve Certificate
2. Diploma in Business Management or Human Resource Management.
3. At least two years of work experience in a similar position. Experience in a quasi-government institution will be an added advantage.
4. Computer literate.

PERSONAL ATTRIBUTES

1. Non-partisan.
2. Honest and reliable with moral strength.
3. High degree of attention to detail.
4. Ability to work with minimum supervision.

SKILLS

1. Inter-personal and communication skills.
2. Report writing and general written and oral presentation skills.

Interested candidates should send their applications to the undersigned enclosing detailed Curriculum Vitae with names of three (03) traceable referees including their contact phone numbers not later than 20th MAY, 2016.

The Director,
Electoral Commission of Zambia.
Elections House. House Selassie Avenue,
P. O. Box 50274,
LUSAKA.