Tuesday, July 28, 2015

ADMINISTRATIVE ASSISTANT AND RECEPTIONIST

Job Title: Administrative Assistant and Receptionist
Your specific duties as an Administrative Assistant and Receptionist are to provide secretarial services including:
  • Receiving all in-coming telephone calls and transferring them to respective staff or taking messages
  • Obtaining telephone numbers outside the company for all staff
  • Maintaining third copy files for all correspondence sent out by the company
  • Typing documents
  • Manages the firm’s lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers.
  • Drafting simple letters
  • Making appointments on behalf of the members of staff
  • Up-dating and maintaining the meeting’s diary
  • Ordering company seals/stamps and keeping an up-dated record of the seals in possession
  • Sending and receiving documents by fax
  • Sending and registering out-going and in-coming mail
  • Attending to book –keeping and receipting clients
  • Issuing Feenotes and keeping a record of all Feenotes in the order they are being issued
  • Making travel and accommodation bookings
  • Attending to client and staff welfare
  • Attend to any other additional tasks not specifically mentioned herein.  Further, you will be expected during those times to co-operate and perform such additional tasks and to obey all lawful instructions given to you.
  • You will report to and be supervised by the Managing Partner and Human Resource Officer.
To apply for this job email your details to ml@isaacandpartners.com

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