Personal Secretary Job at Zambia Public Procurement Authority

The Zambia Public Procurement Authority established by the Public Procurement Act No. 8 of 2008 and whose mission is to regulate public procurement and promote innovation and integrity in the procurement process in order to ensure value for money invites applications from suitably qualified candidates for the following position.

Personal Secretary – Director General’s Office

Purpose
– Receive and reviews correspondence and drafts responses on behalf of superior
– Processes and produces necessary reports and correspondence
– Drafts and types routine letters for superiors approval signature
– Attends to and screens all incoming telephone calls and visitors to superior
– Makes appointments for superior and other senior officials and diarizes the same and reminds superiors over any pending appointments/engagements
– Maintains an up to date filing system for confidential information and other records for easy retrieval of information
– Ensures that Authority’s correspondence and files are duly dispatched to appropriate internal and external recipients
– Prepares refreshments for superior and whenever there are management and other meetings
– Facilitates travel arrangements for the superior
– Performs any other official duties assigned by superior
Qualifications and Experience
Education: Full Grade 12 Certificate with credit or better
Vocational Requirements: Diploma in Secretarial and Office Management
Relevant Post-Job Experience: Must have 3 years relevant experience in a busy office
Age: 25 years and above
Skill and Other Requirements
– Good writing and oral communication skills
– Good interpersonal skills
– Excellent diary management
– Manual dexterity in operating computers
– Numerical/Computation skills

Applicants meeting the above requirements should submit their application letters with certified copies of educational and Proffessional qualifications, detailed Curriculum Vitae including 3 traceable Referees and daytime contact telephone numbers to the following not later than 21st August, 2015

The Director General
Zambia Public Procurement Authority
Off Alick Nkata Road
P.O Box 31009
Lusaka
Only Shortlisted candidates will be contacted