Director of Finance and Operations, RHAP/TSP

The Director of Finance and Operations oversees the overall financial functions as well as office management duties of the MSH office in South Africa under the supervision of the Project Director. S/he is responsible for ensuring the smooth operation of technical efforts and field activities by providing accounting, administrative, management and logistical support to facilitate the implementation of program activities. The Director of F&A ensures that financial management, personnel, administrative and contractual operations systems are conducted according to MSH regulations, standard operating procedures and good business practices.S/he supervises accounting, administrative and logistics staff and provides management support to the technical assistance team to facilitate the implementation of program activities.
The Director of F&A safeguards the assets (financial and physical) of MSH or other donors against fraud, loss or misuse. S/he ensures that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH Policy, and any cost principles imposed by MSH or a donor agency. S/he must demonstrate the ability to use sound business judgment in assuring that all costs are reasonable and necessary for the completion of the office projects and MSH’s mission.

This position is contingent upon project award and funding.

Specific Responsibilities

1. Manage cash flow, including funds transfers from MSH Arlington or Boston, local currency exchange, and petty cash.
2. Estimate upcoming cash needs and accrue expenditures as appropriate.
3. Issue and collect project advances.
4. Obtain authorization for and pay local costs.
5. Reconcile bank accounts and field advance accounts each month.
6. Record all financial transactions into an approved MSH Field Expense Accounting System, and submit timely reports each month.
7. Maintain thorough documentation of all field financial transactions.
8. Ensure that all paid invoices agree with supporting documentation, including price quotes, purchase orders and shipping receipts.
9. Apply internal systems for obtaining purchase approvals and use of assets ensuring the adequate application of internal controls.
10. Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.
11. Oversee local procurement and execute all approved payments for local vendors, contractors and consultants for goods and services received, in accordance with the laws and regulations of South Africa, and MSH and USAID regulations.
12. Assist in the preparation and management of country project budgets and pipeline expenditures.
13. Maintain inventories and controls over project office fixed assets, such as furnishings, and computer equipment.
14. Manage timesheets for office staff ensuring timely submission, approval, accuracy and filing.
15. Prepare country activity travel advances and process travel claims (TEFs) and work with country program staff to resolve accounting related issues.
16. Maintain communication with the FP&A staff member in the US to seek guidance on financial and contractual issues. Facilitate communication between country technical staff and MSH offices in Arlington and elsewhere.
17. Maintain an effective office country filing system, order and replenish office and stationery supplies and manage the document courier service between South Africa office and MSH/Arlington.
18. Provide logistic support in booking staff and consultants travel and accommodations, and in processing required authorizations.
19. Provide support to country staff and consultants in coordinating appointments, preparing/disseminating materials, translating and formatting letters, technical documents, reports and presentations.

Qualifications

1. Masters-level degree in public administration, financing, economics, accounting, or a related field; or equivalent experience.
2. A minimum of 10 years’ experience in financial and grants management for international developments projects of similar size and complexity.
3. Demonstrated skills in efficiently and effectively developing and managing sub-grants to local recipients, including financial and technical oversight, capacity building in financial and administrative areas.
4. Familiarity with PEPFAR funding guidelines preferred.
5. Experience with setting up accounting systems and bank accounts in other countries.
6. Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management.
7. Proven expertise in financial planning, monitoring of grant compliance and management and the establishment of internal controls.
8. Demonstrated strong management, coordination, teamwork, and planning skills, with proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
9. Strong verbal and written French and English communications skills.
10. Work experience with projects supported by international organizations.
11. Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience).
12. Demonstrated translation/interpretation skills and relevant experience.
13. Ability to work independently, prioritize tasks, and meet deadlines.
14. Experience developing and interpreting standard financial reports (Balance Sheet, Income Statement, Cash Flow) and creation of Journal entries preferred.

EEO Statement

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.

Reports To

Chief of Party

HOW TO APPLY:

Visit the MSH website to APPLY!

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