JOB TITLE: Transitional Finance Specialist
LOCATION: Lusaka
REPORTING TO: BCP-CFP Chief of Party / Finance and Admin Advisor
DEPARTMENT: Finance
CONTRACT DURATION: Short Term
JOB SUMMARY
To manage/support finance responsibilities for smooth operations of BCP’s finance department in conjunction with the Finance and Admin Advisor and to ensure that the CFP project management requirements for compliance under the Cooperative Agreement and the requirements of the law are adhered to. Further, to ensure that all policies including financial, operating, internal controls and compliance systems are operating smoothly such that BCP can accomplish its objectives through a systematic and disciplined approach that reviews and enhances the effectiveness of the organization’s systems and procedures of internal control, governance etc. as provided for in the company’s policies. Further, to ensure management and coordination of efforts in the supporting operating departments for continuous improvement in order to safeguard against waste, and against fraud and avoidable loss and also to ensure compliance with all USAID regulations and also requirements of the law. This will be achieved through close coordination with the Finance and Admin Advisor for direct performance of tasks and for supervision of designated staff who are assigned tasks including, but not limited to, the following:
FINANCIAL RESPONSIBILITIES IN RESPECT OF SYSTEMS AND PROCEDURES
1. Prepare Monthly financial reports and ensure timely submission to USAID and to the BCP Board.
2. Coordinate entry of Budgets into the Pastel Accounting System for budget control.
3. Monitor financial expenditures and supervise/prepare monthly cash flow statements.
4. Manage finance operations to ensure efficient procurement of goods and services for the project including administrative and technical service support.
5. Ensure compliance with USAID regulations for all procurement operations prior to payments’ processing
6. Review disbursement vouchers for approval to ensure compliance with requirements and completeness of supporting documentation
7. Review and approve petty cash transactions as may be required in accordance with set guidelines
8. Ensure smooth recording and maintenance of all books of accounts
9. Manage and ensure that all expenditure is approved as per financial policies and procedures.
10. Manage electronic and physical filing system of the accounting records to ensure they incorporate effective control systems and that they are accessible at all times.
11. In conjunction with the Finance and Admin Advisor, ensure that there are proper standard operating procedures for Inventory management of goods procured for company’s operations.
12. Manage all project finances including financial accounts both local and foreign.
13. Work with and supervise finance staff.
14. Participate in administrative functions requiring financial input and management.
15. Participate in the regular management committee meetings and in the decisions thereof in respect of all operations.
16. Supervise and manage proper reporting in respect of cost centres.
17. Work closely with internal and external auditors to ensure smooth audits for improvement of systems and procedures and for correction of any weaknesses noted.
18. Carry out any other tasks that may be assigned by the Board and the COP in line with the Internal Audit Charter and applicable policies including compliance requirements of regulations and the law.
Interested candidates, please send a copy of your CV and a cover letter explaining how you match these requirements by email to: jobs@biocarbonpartners.com with the Subject: “Transitional Finance Specialist”
Closing date for applications May 1st May 2016.
