ARCHITECT CONSULTANCY – BUILDING PLANS

Architect Consultancy – Building Plans.

TERMS OF REFERENCE

For the designing of infrastructure for the three Practical Dairy Learning Farms (PDLF) in Southern Province

1. Background

The dairy sub-sector in Zambia has made big strides since privatization and market liberalization of the industry in the 1990s. Although production has been steadily increasing, dairy processors are unable to meet the growing demand for milk and dairy products. Despite an increase from 128 million litres per year in 2005 to 452 million litres per year in 2013, 21 milk processors in the country only utilises 59% of the installed capacity and only about 15% of the country’s dairy potential tapped.

To fully utilise the country’s dairy potential, small scale farmers who currently produce more than 70% of the country’s raw milk need to be empowered. SNV Netherlands Development Organisation is implementing a GIZ funded Market Led Dairy Innovations Project (M-DIP). The main goal of M-DIP is to contribute towards increased income for small scale farmers along dairy value chain in Southern Province. The project promotes innovations aimed at improving productivity and bringing services closer to the dairy farmers.

To address the challenge of low dairy and animal husbandry skills among farmers, the project is promoting farmer level training through the establishment of Practical Dairy Learning Farms (PDLFs). These are exemplary farmers identified through their cooperatives for hard work and best practice in dairy husbandry. M-DIP plans to improve the status of such farms so that in addition to acting as a model, they can also be used as a learning point for farmers in their respective areas. Through their local cooperative, the project will help to remodel the farm to ensure that suitable farm structures are available for training. The project will further develop a training curricula and a business and sustainability plan that enables the farm owner to run the training enterprise as a business.

This will run as a purely commercial enterprise and farmers can attend training at a small fee that can either be paid in cash or through their milk sales.

2. Scope of Work

SNV wishes to engage a combined consultancy team including an architect, building engineer and a livestock expert to develop a simple and contextualised dairy model farm. The farm layout and design should have the following features;

Modular cow barn that could initially accommodate ten cows with room for expansion if needed

• Lay out of paddocks for animal separation and grazing
• Crush pen and holding pen for treatment purpose
• A class room block
• Toilets

The design should take into account local dynamics such as land availability, palatability to Zambian cow structures, knowledge and culture of dairy husbandry and likelihood of Zambian farmers adapting some of the structures at their own farms.

The proposed farm designs should also take into consideration the following;

• logical flow of animals – As this could either be semi or zero grazing, the design should show the logic behind animal movement from one structure to another
• Ventilation systems for the animals –
• Drainage system

3. Objectives of the consultancy assignment

The overall aim of the assignment is to design a model learning farm with all the relevant infrastructure for training purposes. The specific objectives of the consultancy include;

3.1. Develop a Modular cow barn for a minimum of ten cows including paddocks for animal separation – As this is modular, the design should leave provisions for expansion.
3.2. Design a farm model clearly showing animal movement, ventilation, drainage system, crush/ holding pen, training room and toilets.
3.3. Develop architectural building plans on the basis of the above including a detailed bill of quantity

4. Activities

The Architect will be expected to carry out the following activities;

• Review of existing cow structures developed by SNV and partners – 1 day
• Conduct a survey on the identified farms – 5 days
• Develop a complete farm with the features mentioned in the objectives above – 2 days
• Develop building plans and bill of quantity – 2 days
  Report writing – 1 day

Total 11 days

a) Main Deliverables and Expected Outcome of the assignment:

The consultant will be expected to produce the following deliverables:

1. Inception report showing how consultant intends to carry out the assignment
2. Report showing at least two farm models for the establishment of PDLFs
3. Building plans and bill of quantities for the two proposed farm models.
4. Final end of assignment report.

b) Reporting line

The consultant will report to the M-DIP Project Manager – Brian Kapotwe who is the appointed supervisor of this assignment.

c) Payment terms

Payment terms are subject to negotiation with the awarded consultant on the basis of completion of deliverables as outlined in the activity schedule under section 4 above.

d) Level of effort

The total maximum number of days for completion of the assignment, including travel, desk study, field work, and designing is 11 working days in April 2016.

e) Timeframe

The assignment is expected to be undertaken and completed in April 2016.

f) Consultant’s Profile

Seasoned consultancy team with proven experience in developing building plans for agriculture and livestock structures. The consultant should detail the following:

• History of specialized services offered by the Consultant to business and development organizations in the areas of infrastructure development and building design.
• Capacity and profiles of proposed team members.
• Projects and assignments undertaken in the last 3 years.
• Projected work plan and schedule of activities.
• Detailed costing of activities and total budget broken down by activity.
• Contacts and references of the consultant.

g) Criteria for approval

A two-stage procedure shall be adopted in evaluating the proposals. The technical evaluation shall be carried out first, followed by the financial evaluation. The technical evaluation has 60% and financial proposal 40% weights. The evaluation items expectation and maximum score are presented in the table below.

• Organizations Experience A brief of past relevant assignments (in similar regions) indicating scope, geographic coverage, staff involved, budget, and client (name and contacts). 20%
• Understanding of TOR and Proposed Approach and Methodology Organizations perspective of what the assignment entails and the key considerations that should be made to implement it successfully. 30%
• Work-plan Clear sequencing of activities, staff role distribution and time planning 20%
• Qualification & Experience of Staff CV’s for nominated staff indicating their academic qualification and clear relevant experience summary 30%

Financial Costs A breakdown of costs detailing proposed staff days, daily rates, taxes and other direct costs related to the assignment in Zambia Kwacha using the attached template Cost

h) Submission of proposals

A technical proposal detailing the interpretation of the Terms of References, methodology, to be used including the tools to be used and the financial budget should be submitted by 27th April 2016 to: Smvula@snvworld.org with a copy to bkapotwe@snvworld.org