CHILD FUND
Zambia National Office
Plot no. 9158, Lunsemfwa Road
P.O. Box 32682, Lusaka
Zambia National Office
Plot no. 9158, Lunsemfwa Road
P.O. Box 32682, Lusaka
POSITION: PROCUREMENT OFFICER
JOB SUMMARY/PURPOSE
The purpose of this position is to assist the procurement specialist and provide support to the procurement function, working collaboratively with Project staff and implementing partners.
RESPONSIBILITIES AND TASKS
• Updating vendor files and aligning them with the vendors list.
• Recording and filing of Procurement Requests.
• Assist in collecting quotations or collecting goods where necessary.
• Assist in updating the procurement status report.
• Ensuring that all documents are filed accordingly.
• Reconciling payments with Finance as and when assigned.
• Assists in providing information for Project reports.
• Assist with monthly, quarterly and annual account closing process by providing all necessary documents to finance in liaison with the Project staff and implementing partners.
• Responsible for providing support for audit document requirements and reports
• Responsible for records management for procurement files; assist in the development of records management procedures and processes
• Provide administrative support to Project staff and implementing partners
• Recording and filing of Procurement Requests.
• Assist in collecting quotations or collecting goods where necessary.
• Assist in updating the procurement status report.
• Ensuring that all documents are filed accordingly.
• Reconciling payments with Finance as and when assigned.
• Assists in providing information for Project reports.
• Assist with monthly, quarterly and annual account closing process by providing all necessary documents to finance in liaison with the Project staff and implementing partners.
• Responsible for providing support for audit document requirements and reports
• Responsible for records management for procurement files; assist in the development of records management procedures and processes
• Provide administrative support to Project staff and implementing partners
QUALIFICATIONS/EXPERIENCE
• Grade 12
• Advanced certificate or Diploma in Procurement and supply (CIPS)
• 6 months – 1 year experience in local procurement of goods and services in a Non-governmental environment
• Must be familiar with donors’ procurement policies and procedures.
• Good level of computer literacy in MS Office programs (i.e. word, excel, outlook)
• Good understanding of the procurement processes
• Good writing and analytical skills
• Advanced certificate or Diploma in Procurement and supply (CIPS)
• 6 months – 1 year experience in local procurement of goods and services in a Non-governmental environment
• Must be familiar with donors’ procurement policies and procedures.
• Good level of computer literacy in MS Office programs (i.e. word, excel, outlook)
• Good understanding of the procurement processes
• Good writing and analytical skills
Interested applicants are advised to email their CVs and application letters clearly stating the position being applied for as the subject to the following address; zambiaoffice@childfund.org not later than 5:00 pm 12th April, 2016.
Please note that only short listed candidates will be contacted.
ChildFund Zambia is an equal opportunity employer.
ChildFund Zambia is an equal opportunity employer.
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