Job Title: Administrative Assistant
The United Nations Children’s Fund (UNICEF) invites applications from qualified Zambians to apply for the following position:
Administrative Assistant-Fixed-Term Appointment, GS-6 (General Service Category, Level 6), for 1 year (renewable) to be based in Lusaka. The incumbent will work under the general supervision of the Administrative Officer.
Responsible for vehicle despatching and ensures office vehicles are regularly serviced and properly maintained and keep detailed reports on each vehicle for repairs and maintenance. Supervises drivers and process their overtime and arrange procurement of drivers’ uniforms. Processes drivers’ TA in VISION
Prepare, on own initiative, correspondence, as required, on general administrative or specialized tasks which may be of confidential nature within the assigned area of responsibility
Supervising directly or indirectly, activities concerned with office maintenance, cleaning services and other similar services
Make travel arrangements for both international and local travel and process travel claims according to UNICEF Travel guidance and policy. Process Operations Staff TAs in VISION and monitoring of open TAs for certification and closure in VISION.
Process supply related payments against Purchase Orders and scanning documents in VISION. Process Fund Commitments and Administrative payments for Operations Sections
Advises and assists other staff members in the areas of office management. Attend to the day to day administrative matters
Perform any other related duties as required and as assigned from time to time.
Requirements: Completion of Secondary School. Degree in Business Administration, experience in Administrative Management in a large Development Organization/Embassies or Private Sector, is an asset. At least 5 years’ experience of progressively responsible administrative work at assistant level with a good knowledge of administrative service management’s policies and procedures. Fluency in English language is required.
Competencies:
Commitment
Working with people
Diversity and Inclusion
Drive for Results
Integrity
Analysing
Communication
Planning and Organising
Learning and Researching
Following instructions and procedures
Knowledge and Skills:
Good knowledge of computer skills and working knowledge of Microsoft Office package like Microsoft Excel, Word, PowerPoint, Internet Explorer. Experience of working with SAP (VISION) is an added advantage.
How to Apply
Interested candidates should send their application by 31 July 2015 with updated Curriculum Vitae with at least 3 traceable references and completed UN Personal History form (P-11) to Lusaka@unicef.org OR the Human Resources Specialist, UNICEF Lusaka Office, UN House 3rd Floor, Alick Nkhata Road, P.O. Box 33610, Lusaka.
Please clearly indicate the VN No. for the position applied for and note that the Personal History form (P-11) can be downloaded from the UNICEF Lusaka website. A direct link is provided for your convenience and easy access: http://www.unicef.org/zambia/5384_10485.html.
UNICEF IS COMMITTED TO GENDER EQUALITY IN ITS MANDATE AND ITS STAFF. WELL QUALIFIED CANDIDATES, PARTICULARLY FEMALES AND PERSONS WITH DISABILITY ARE STRONGLY ENCOURAGED TO APPLY.
The United Nations Children’s Fund (UNICEF) invites applications from qualified Zambians to apply for the following position:
Administrative Assistant-Fixed-Term Appointment, GS-6 (General Service Category, Level 6), for 1 year (renewable) to be based in Lusaka. The incumbent will work under the general supervision of the Administrative Officer.
Responsible for vehicle despatching and ensures office vehicles are regularly serviced and properly maintained and keep detailed reports on each vehicle for repairs and maintenance. Supervises drivers and process their overtime and arrange procurement of drivers’ uniforms. Processes drivers’ TA in VISION
Prepare, on own initiative, correspondence, as required, on general administrative or specialized tasks which may be of confidential nature within the assigned area of responsibility
Supervising directly or indirectly, activities concerned with office maintenance, cleaning services and other similar services
Make travel arrangements for both international and local travel and process travel claims according to UNICEF Travel guidance and policy. Process Operations Staff TAs in VISION and monitoring of open TAs for certification and closure in VISION.
Process supply related payments against Purchase Orders and scanning documents in VISION. Process Fund Commitments and Administrative payments for Operations Sections
Advises and assists other staff members in the areas of office management. Attend to the day to day administrative matters
Perform any other related duties as required and as assigned from time to time.
Requirements: Completion of Secondary School. Degree in Business Administration, experience in Administrative Management in a large Development Organization/Embassies or Private Sector, is an asset. At least 5 years’ experience of progressively responsible administrative work at assistant level with a good knowledge of administrative service management’s policies and procedures. Fluency in English language is required.
Competencies:
Commitment
Working with people
Diversity and Inclusion
Drive for Results
Integrity
Analysing
Communication
Planning and Organising
Learning and Researching
Following instructions and procedures
Knowledge and Skills:
Good knowledge of computer skills and working knowledge of Microsoft Office package like Microsoft Excel, Word, PowerPoint, Internet Explorer. Experience of working with SAP (VISION) is an added advantage.
How to Apply
Interested candidates should send their application by 31 July 2015 with updated Curriculum Vitae with at least 3 traceable references and completed UN Personal History form (P-11) to Lusaka@unicef.org OR the Human Resources Specialist, UNICEF Lusaka Office, UN House 3rd Floor, Alick Nkhata Road, P.O. Box 33610, Lusaka.
Please clearly indicate the VN No. for the position applied for and note that the Personal History form (P-11) can be downloaded from the UNICEF Lusaka website. A direct link is provided for your convenience and easy access: http://www.unicef.org/zambia/5384_10485.html.
UNICEF IS COMMITTED TO GENDER EQUALITY IN ITS MANDATE AND ITS STAFF. WELL QUALIFIED CANDIDATES, PARTICULARLY FEMALES AND PERSONS WITH DISABILITY ARE STRONGLY ENCOURAGED TO APPLY.
