Job Title: Programme Specialist – Grants Management / Finance
Location: Head Office-Lusaka
Reports to: Grants Partnership Manager-Finance (Team Leader)
Staff Reporting: None
Purpose of Job
Under the general supervision of the Grants Partnership Manager (Team Leader), the incumbent shall provide grant management support to Grant Partners and ensure effective utilisation of such grants in line with ZGF policy, strategy and grant contract
Main Duties
- Provides technical assistance to Grant Partners to increase their capacity for effective management and administration of grants
- Contributes to development of assessment tools with particular emphasis on systems for accountability and transparency in the use of grants
- Assesses financial management and administration capacity of potential Grant Partners in order to identify any potential risk and where possible develop mitigating strategies which may include a pre grant award intervention
- Contributes to Grant Partner selection process by providing additional information to guide potential Grant Partners in their application
- Works with other programme specialists in the administration of organisational self-assessment tools and processes to ensure an integrated approach to capacity development
- Participates in the Grant Partner selection process throughout the various stages as per the selection system
- Prepares financial reporting frameworks and timetables, and collects relevant data and information relating to activity and budget performance from Grant Partners for monitoring and evaluation purposes
- In collaboration with team members, identifies and defines specific capacity building requirements and jointly develops capacity development interventions
- Develops relevant training packages focusing on grant management and other identified needs, conducts capacity building and provides guidelines for grant utilisation
- Undertakes periodic checks with Grant Partners as part of ongoing process to ensure that grants are utilised as per grant contract, and jointly with Grant Partners addresses any deviation
- Works with finance section to ensure timely disbursement of funds to Grant Partners to avoid disruption to activity implementation
- Receives and reviews quarterly reports identifying gaps and ensures that Grant Partners address the identified gaps in reporting
- Works with civil society organisations in general and Grant Partners, in particular, to identify potential areas for grant support related to policy engagement
- Provides inputs into quarterly grant performance review management reports
- Keeps abreast of developments in the area of specialization in order to continue to provide services to the highest ethical and professional standards
- Provides accurate information required for performance management purposes and attends performance management discussions, as required by the Head of Human Resources and Administration
- Carries out any related tasks that the Senior Programme Specialist may from time to time reasonably request
Education and Training
Master’s degree in project management, business administration, accountancy or ACCA/CIMA/ZICA
Decision Making
Decision making is within specific policy and operational guidelines with only operational discretion to depart from set rules and guidelines.
Work Complexity
Deals with assessment of applications and FM systems of Grant Partners requiring forensic skills to detect inherent financial risks
Responsibility for Resources
Managing Staff: None
Representation
- Internal contacts: Interacts directly with other staff members
- External Contacts: Government and Cooperation Partners and others, external service providers, Grant Partners, staff from strategic and operating partners, and Cooperating Partners
Physical Environment
Office environment, frequently on the road, constant use of computer
Work Experience
5 years relevant programme experience, of which 2 years must be in grant management
How to Apply
To discuss any of these opportunities with us, send an application comprising application letter, CV and copies of relevant certificates to jobs@zgf.org.zm, or drop it off at 9 Mansansa Close, Rhodes Park, Lusaka, or post it to ZGF, Post Net Box 381, P/Bag E891, Lusaka. If you send your application by post, please indicate the job title on the envelope. The closing date for receiving applications is Thursday 30th July 2015. Should we decide to take your application further, we will get in touch with you. ZGF offers selected candidates a competitive salary package.
ZGF is an equal opportunity employer.
9 Mansansa Close, Rhodes Park, Lusaka
Tel: +260 211 239413
Fax +260 211 238380
E-mail: zgf@zgf.org.zm
