Job Title: Administrative Assistant and Receptionist
Your specific duties as an Administrative Assistant and Receptionist are to provide secretarial services including:
- Receiving all in-coming telephone calls and transferring them to respective staff or taking messages
- Obtaining telephone numbers outside the company for all staff
- Maintaining third copy files for all correspondence sent out by the company
- Typing documents
- Manages the firm’s lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers.
- Drafting simple letters
- Making appointments on behalf of the members of staff
- Up-dating and maintaining the meeting’s diary
- Ordering company seals/stamps and keeping an up-dated record of the seals in possession
- Sending and receiving documents by fax
- Sending and registering out-going and in-coming mail
- Attending to book –keeping and receipting clients
- Issuing Feenotes and keeping a record of all Feenotes in the order they are being issued
- Making travel and accommodation bookings
- Attending to client and staff welfare
- Attend to any other additional tasks not specifically mentioned herein. Further, you will be expected during those times to co-operate and perform such additional tasks and to obey all lawful instructions given to you.
- You will report to and be supervised by the Managing Partner and Human Resource Officer.
