The Zambia Qualifications Authority (ZAQA) was enacted by Parliament under Act No. 13 of2011 to provide for the development and implementation of a National Qualifications Framework;to provide for the registration and accreditation of qualifications as well as provide measures to ensure that standards and registered qualifications are internationally comparable.
ZAQA started operations in November 2014 and now wishes to fill the position of Finance and Administration Manager on a contractual basis.
Reporting to: Assistant Director-Finance and Administration
Job Summary
The Finance and Administration Manager has responsibility to plan and manage the financial resources of the Zambia Qualifications Authority; formulate and implement the Authority’s financial policies and strategies in order to ensure financial viability and reporting as well as; to manage administrative support functions of the Zambia Qualifications Authority for operational efficiency.
Accountabilities
1) Manages the preparation of annual work plans and budgets and facilitates smooth execution of activities.
2) Manages the development and implementation of an effective financial management system that optimizes the Authority’s financial resources and facilitates accurate measurement of performance;
3) Formulates and implements financial policies, procedures and strategies.
4) Manages the development and implementation of adequate and effective internal control systems and procedures in order to safeguard and ensure sufficient security of Authority assets;
5) Manages the timely preparation of management accounts and financial statements in order to provide adequate and appropriate management information to aid decision making in compliance with the provisions of the ZAQA Act.;
6) Supervises the external audit process and liaises with the Accountant on technical issues pertaining to the preparation of the accounts.
7) Manages the preparation and submission of periodic reports of the department’s activities;
8) Ensures availability of all support services for operational efficiency and a conducive working environment;
9) Oversees the provision of employee’s safety, welfare, wellness and health services as provided for in the conditions of service;
10) Ensures that all ZAQA assets are adequately protected and insured;
11) Supervises and reviews the performance of subordinates to ensure effective execution of work plans and related activities in key performance areas;
12) Perform any other duties as assigned by the supervisor from time to time.
2) Manages the development and implementation of an effective financial management system that optimizes the Authority’s financial resources and facilitates accurate measurement of performance;
3) Formulates and implements financial policies, procedures and strategies.
4) Manages the development and implementation of adequate and effective internal control systems and procedures in order to safeguard and ensure sufficient security of Authority assets;
5) Manages the timely preparation of management accounts and financial statements in order to provide adequate and appropriate management information to aid decision making in compliance with the provisions of the ZAQA Act.;
6) Supervises the external audit process and liaises with the Accountant on technical issues pertaining to the preparation of the accounts.
7) Manages the preparation and submission of periodic reports of the department’s activities;
8) Ensures availability of all support services for operational efficiency and a conducive working environment;
9) Oversees the provision of employee’s safety, welfare, wellness and health services as provided for in the conditions of service;
10) Ensures that all ZAQA assets are adequately protected and insured;
11) Supervises and reviews the performance of subordinates to ensure effective execution of work plans and related activities in key performance areas;
12) Perform any other duties as assigned by the supervisor from time to time.
Physical Demand /Working Conditions
- Environmental and Other Features
- Working Environment/Conditions: Normal office conditions
- Physical effort required when performing the job
- The job has minimal demand for physical effort
- Mental effort applied when performing the job
The job has high demand for mental effort as the jobholder performs work of a specialized/technical nature, which requires originating new ideas, relying on methods in relatively undefined areas and requires detailed analysis of systems and issues.
Qualifications and Attributes
The successful candidate will possess;
(a) Minimum Academic qualifications:
Grade 12 School Certificate
(b) Minimum Vocational or Professional qualifications:
1) ZICA, ACCA, CIMA or equivalent professional qualifications.
2) Member of ZICA
2) Member of ZICA
(c) Minimum Work Experience
1) Four years, two of which should have been at management level
(d) Personal Qualities:
1) Strategic and Business planning skills
2) Good working knowledge of computers and accounting systems
3) Strong interpersonal and influencing skills
4) High level of analytical ability
5) Good Communication skills- both written and oral
6) Ability to work under pressure and minimum supervision
7) High integrity and confidentiality
8) Strong Supervisory and Negotiation skills
2) Good working knowledge of computers and accounting systems
3) Strong interpersonal and influencing skills
4) High level of analytical ability
5) Good Communication skills- both written and oral
6) Ability to work under pressure and minimum supervision
7) High integrity and confidentiality
8) Strong Supervisory and Negotiation skills
(e) Completencies
The Finance and Administration Manager demonstrates critical competencies in four broad
categories: commitment to results; business skills, leading change, and motivating.
categories: commitment to results; business skills, leading change, and motivating.
1) Commitment to Results
The Finance and Administration Manager is a systems thinker who is customerfocussed
and goal-driven. The individual is action-oriented, innovative and translates
broad objectives into achievable steps, anticipates and solves problems.
2) Business Skills
The position of Finance and Administration Manager requires an individual with
demonstrated experience in integrating and coordinating diverse areas of management.
3) Leading Change
The Finance and Administration Manager possesses the skills and implements the
functions of a leader. The individual shares the values, vision and mission of the
ZAQA, and consistently displays integrity, models behaviour, develops people, and
builds teams. He/she deals with demanding situations and; designs and implements
interventions.
4) Motivating
The Finance and Administration Manager manages continuity and knows how to
influence and enable others
To apply for this job email your details to kasase.mulenga@zaqa.gov.zm
The Finance and Administration Manager is a systems thinker who is customerfocussed
and goal-driven. The individual is action-oriented, innovative and translates
broad objectives into achievable steps, anticipates and solves problems.
2) Business Skills
The position of Finance and Administration Manager requires an individual with
demonstrated experience in integrating and coordinating diverse areas of management.
3) Leading Change
The Finance and Administration Manager possesses the skills and implements the
functions of a leader. The individual shares the values, vision and mission of the
ZAQA, and consistently displays integrity, models behaviour, develops people, and
builds teams. He/she deals with demanding situations and; designs and implements
interventions.
4) Motivating
The Finance and Administration Manager manages continuity and knows how to
influence and enable others
