Habitat For Humanity Zambia (HFH) is focused on eliminating poverty housing by providing simple, decent houses to families in need and make shelter a matter of conscience and action.
Procurement OfficerDirect report: Senior Finance Officer
Job purpose
Responsible for the purchase of products and services in the organization and exercise considerable independence in making purchasing decisions in accordance with Habitat for Humanity Zambia policies and procedures. Supervises, assigns, reviews and participates in the work of staff responsible for purchasing
Responsible for the purchase of products and services in the organization and exercise considerable independence in making purchasing decisions in accordance with Habitat for Humanity Zambia policies and procedures. Supervises, assigns, reviews and participates in the work of staff responsible for purchasing
Duties and responsibilities
- Screen and register vendors that HFHZ will conduct business with
- Maintain an updated Vendors register at all times and managing inventory
- Sign off the vendor delivery notes
- Enter all the goods received in the Inventory Register
- Assumes responsibility and oversight of large and complex purchases involving use of Requests for Proposals (RFPs).
- Assists departments with specification development, drafts RFP, obtains NO approval and serves on the Procurement Committee.
- Monitors and obtains best price for office expenditures.
- Approves payment of invoices and directs purchasing card expenditures for the office.
- Represents the department at various meetings with administration, programmes, resource and development, vendors, external agencies, professional organizations, and other groups
- Reviews, analyses and approves all purchases where award is not made to the low bidder to ensure justification exists and HFHI policy is followed and adhered to
- Reviews, analyses, researches and approves purchases of a non-competitive nature, amounts that are below the procurement threshold.
- Resolves problems and protests concerning bid solicitations, contract awards or contract performance as the need arises.
- Addresses unauthorized purchases. Conveys decisions both verbally and in writing referencing law and policies
- Develops and maintains an effective working relationship with vendors
Qualifications
- Diploma in Purchasing and Supply from a recognized Institution of learning
- Must be a member of Zambia Institute of Purchasing and Supply (ZIPS)
- Computer literate (MS Office and MS Outlook)
- Good communication skills
- Independent worker and team player
- Able to work under a fast pace environment and perform OT when required
- Willing to learn attitude
How to apply
Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable references at this stage.
Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable references at this stage.
Closing date: 21st September, 2015
To apply for this job email your details to hfhzjobs@gmail.com
